Terms & Conditions

1. Introduction and Scope

The 2026 AMRC Boat Hire system ("System") facilitates boat rentals between Perth-based rowing clubs ("Lenders") and interstate clubs or individual rowers ("Renters") for the 2026 Australian Masters Rowing Championships held from 27-30 May 2026 atChampion Lakes, Perth, Western Australia.

By creating an account and/or making a booking through this System, you agree to be bound by these Terms & Conditions. If you do not agree to these terms, please do not use the System.

2. Booking Terms

2.1 Booking Confirmation

A booking is considered confirmed once payment has been received and a confirmation email has been sent to the Renter. Until confirmation, the boat remains subject to availability.

2.2 Rental Period

Boats are rented on a per-event basis. The rental period includes one hour before the scheduled race time and 30 minutes after the race conclusion to allow for rigging and de-rigging.

2.3 Pricing

Rental prices are set by individual Lender clubs and are displayed at the time of booking. Club-to-club discounts or promotional codes may apply. The final price shown at checkout is the amount payable.

3. Damage Liability

3.1 Renter Responsibility

The Renter assumes full responsibility for the boat from the time of collection until the time of return. The Renter agrees to:

• Use the boat only for its intended purpose (rowing competition)
• Handle the boat with reasonable care appropriate to the equipment
• Report any damage or issues immediately to the Lender club
• Return the boat in the same condition as received, allowing for normal wear

3.2 Damage Assessment

In the event of damage to a boat during the rental period, the following process applies:

1. The Renter must notify the Lender club immediately upon discovering any damage
2. The Lender club will assess the damage and determine repair costs
3. The Renter will be liable for the reasonable cost of repairs, not exceeding the replacement value of the boat
4. Disputes regarding damage assessment may be referred to the Rowing WA for mediation

3.3 Insurance

Renters are strongly encouraged to obtain appropriate insurance coverage for the rental period. The Rowing WA and Lender clubs do not provide insurance coverage for Renters.

4. Cancellation Policy

4.1 Cancellation by Renter

Cancellations by the Renter are subject to the following refund schedule:

• More than 14 days before the event: Full refund minus any processing fees
• 7-14 days before the event: 50% refund
• Less than 7 days before the event: No refund

4.2 Cancellation by Lender

If a Lender club cancels a booking, the Renter will receive a full refund. The System will attempt to suggest alternative boats from other clubs where available.

4.3 Event Cancellation

In the event of a regatta cancellation or significant schedule changes by the organising committee, all affected bookings will be fully refunded.

4.4 Force Majeure

Neither party shall be liable for failure to perform their obligations due to circumstances beyond their reasonable control, including but not limited to severe weather, natural disasters, or government restrictions.

5. Data Retention Policy

5.1 Information Collected

The System collects the following personal information:

• Name and contact details (email address)
• Club affiliation
• Booking history and transaction records
• Billing information (processed securely by our payment provider)

5.2 Use of Information

Your information is used to:

• Process and manage boat rentals
• Communicate booking confirmations and updates
• Facilitate contact between Renters and Lenders when necessary
• Generate reports for participating clubs

5.3 Data Retention Period

Personal data and booking records will be retained for a period of seven (7) years following the conclusion of the 2026 Championships, in accordance with Australian taxation and record-keeping requirements. After this period, data will be securely deleted or anonymised.

5.4 Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

5.5 Your Rights

You may request access to, correction of, or deletion of your personal information by contacting the Rowing WA. Note that some data may be retained as required by law.

6. General Terms

6.1 Governing Law

These Terms & Conditions are governed by the laws of Western Australia, Australia. Any disputes arising from these terms shall be subject to the exclusive jurisdiction of the courts of Western Australia.

6.2 Modifications

The Rowing WA reserves the right to modify these Terms & Conditions at any time. Users will be notified of significant changes via email. Continued use of the System following such notification constitutes acceptance of the modified terms.

6.3 Severability

If any provision of these Terms & Conditions is found to be unenforceable, the remaining provisions shall continue in full force and effect.

7. Contact Information

For questions about these Terms & Conditions or the 2026 AMRC Boat Hire system, please contact:

Rowing WA
Email: Secretary@rowingwa.asn.au